Advantages of Digitized Fleet Management System

fleet management system

Tracking SolutionWritten By: Suman Kumar Paul

In recent times, businesses that are utterly reliant on transportation are undergoing significant transformations. To enhance the productivity of the fleet and improve the life cycle of the most expensive assets, companies solicit for smart and efficient solutions. A digitized fleet management system (FMS) is the way forward. FMS not only tracks the fleet of the vehicles but also provides other cardinal information for the fleet managers to make effective decisions. Employing FMS, fleet managers can achieve their objectives from anywhere in the country, irrespective of the vehicle’s location.

Benefits of FMS

FMS encompasses procurement, maintenance, safety, budgeting, and monitoring of a collection of vehicles. A comprehensive FMS is capable of tracking every element of the fleet and alert them when any pro-active action is required. 

Controlling a fleet brings colossal challenges, so streamlining the fleet management process through integrated and automated system has become a prevalent option for many companies. More than ever, technology is being leveraged to simplify fleet management process, cut down expenses, and incorporate new systems. If anyone is considering investing in FMS, it is advisable to discover the following ten ways to benefit your company with FMS.

1) Remote control of Fleet

The GPS controlled FMS provides detailed monitoring of vehicles that are dispersed throughout the country in real time. FMS provides remote access for the fleet managers to efficiently control vehicles at any location.

2) Extended life cycle of vehicle

Fleet managers can utilise GPS to track each vehicle, allowing them to keep track of their performance and any maintenance concerns. When mangers keep track of things like mileage, over speeding, hard braking, tyre wear, braking patterns, and refuelling, they can extend the life of their vehicles.

3) Advanced Dispatch

Previously fleet managers used to depend on radio dispatching system to control vehicles. Now, FMS provides instant access to the location of the fleet, vehicle demands, and job performance to the managers to make fast and efficient decisions.

4) Optimized Routes

FMS provides flexibility to the managers to set out routes that are both effective and efficient. The availability of information on mapping, fuel usage, and other aspects is instantaneous, which ensures optimized fleet productivity.

5) Availability of Real-Time Notifications

By sending instant notifications, FMS provides updates on everything from fuel levels to mapping routes. Therefore, Managers can refrain from interrupting drivers for necessary information, as the reports are constantly updated.

6) Cost Optimization

Built-in modules, such as GPS tracking, fatigue monitoring and accident avoidance assist in optimizing total expenses by delivering vital insight on fleet and vehicle operators. If FMS is integrated with fuel management system, then prevention of fuel pilferage, wastage can also be achieved, which essentially would minimize the running cost. In addition, customized FMS reports can demonstrate the expenditure of each vehicle for each trip, allowing the management to make improvements or change direction as needed. 

 7) Increase the level of safety

FMS often includes an operator behaviour component, which can even incorporate video recording capabilities. Fleet managers monitor operators’ routines and activities are regularly, which helps to prevent damage and improve safety. Also regular inspection of tire pressure and conditions significantly decrease the probability of accidents.

8) Continue to communicate

Many vehicles with fleet management system now include built-in communication facilities to make it easier for businesses and their drivers to communicate. Hands-free gadgets keep everyone secure while also allowing information and necessary updates to be shared.

9) Compile Critical Information

One of the key advantages of fleet management is the ability to swiftly and completely obtain data. FMS may provide the exact figures that a firm requires to optimise operations, from creating reports to uploading information.

10) Customer satisfaction.

Customers demand to know the location of their delivery and a probable time to receive it. The capacity to deliver real-time updates, as well as troubleshoot any faults or delays, should be provided by FMS.

Criteria for Selecting FMS

FMS is the need of approximately every organisation that provides a service that requires vehicles to develop an organised, systematic procedure. Choosing the right FMS is challenging, as there are multiple options available.

Consider the following factors before selecting the best FMS for your company:

•    Total expense: Examine not just the initial cost of the software, but also any continuing expenses for extras such as licence, extra features, and so on.
•    Necessary Features: Some customized software features may be a must-have for some company, so it is recommended to confirm the package pricing including the features. 
•    Convenience of use: Choose software that not only facilitates on boarding but also provides ample customer assistance in the event of inquiries or problems.
•    Software Usability: Examine who else is using the programme to see whether it's a good fit for your company's size and kind.

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