Procurement Management System

Manual registration of raw material weight at bio mass power plants, result in an increased rate of human errors and adjustments. Manual distribution of tokens and GRN (Goods Receipt Note) can significantly slow down the operation process as well. Here is a case study where our digital solutions reduced the TOC (Total Operational Cost) of a bio mass plant through efficient automation of their raw material procurement system.

The Requirement for Digitization

Reduction of human interference, while registering raw material weight.
Integration of the quality of raw material into the system, to ensure accurate pay-out.
Putting an end to incorrect registration of the loading capacities of raw material carrying vehicles.
Eliminating manual error during token number distribution to vehicles.
Automated preparation of GRN to eliminate any chances of human error.

Achieving A Digital Solution:

Vareli Technac’s Integrated Raw Material Management System (IRMMS) is designed to provide a seamless procurement solution for biomass power plants. A web-based and user-friendly application, IRMMS significantly reduces operational cost by minimizing manpower requirement through effective digitisation. It is designed for digital management and maintenance of raw material procurement through:

Automatic weight calculation directly from digital weighing machines.
Integration of sample lab test to determine the quality of the Agri waste, to prevent manipulation and to ensure appropriate pay out.
Loading capacities of all types of raw material carrying vehicles were registered in the master module of the system. The application gets automatically alerted, when any vehicle shows current weight higher than system registered loading capacity.
Automated bar code generation, to prevent the scope of manual error and manipulation.
Automated calculation and generation of GRN, considering other parameters mentioned.

Vareli has provided us with a customized Fuel Management System built from scratch. The software has helped us in streamlining the stupendous number of transactions while ensuring that we procure right quality of material. It has hastened the entire process thereby reducing the time of each transaction along with eliminating the human error possibility of human error. They provide very good Maintenance request and the response time is very good by their supportive manpower. Being a customized software, changes are implemented with lightning speed by them as per our request.

Varun Todi Director Star Wire (India) Vidyut Pvt Ltd

The Results Achieved After Digitization:

100% accuracy achieved during weight registration of raw materials.
98% error reduction in current weight registration of raw material weighing vehicles.
100% automated bar code generation and token distribution.
Automated and flawless Goods Receipt Note (GRN) generation.